Term of Reference (ToR) Field Finance and Admin Officer\u00a0\u00a0<\/b><\/p>\n
Procurement Number:\u00a0<\/b>
\n24-SB1874<\/p>\n
Open Date:\u00a0<\/b>
\nSeptember 9, 2024<\/p>\n
Questions Deadline:\u00a0<\/b>
\nSeptember 13, 2024<\/p>\n
Closing Deadline:\u00a0<\/b>
\nSeptember 19, 2024<\/p>\n
Geographical Area Restrictions:\u00a0<\/b>
\nSavannakhet province<\/p>\n
Point of Contact:\u00a0<\/b>
\nChindavanh Signhalath;<\/p>\n
E-mail: chindavanh.chias@gmail.com Mobile: 020 91731133<\/p>\n
Background:\u00a0<\/b><\/p>\n
The Community Health and Inclusion Association (CHIAs) is a registered non-profit Lao Civil Society \u00a0organization with over 20 years of experience in promoting health and inclusion among key vulnerable \u00a0populations in Laos. CHIAs is currently the main Sub-Recipient for the Integrated People-Centred \u00a0Health System Strengthening Model (IPC-HSSM) project, funded by L\u2019Initiative, Expertise France \u00a0(EF) and implemented through the Lao Ministry of Health’s Department of Communicable Disease \u00a0Control (DCDC). This project aims to eliminate tuberculosis and HIV in Savannakhet Province, as part \u00a0of the country’s commitment to the 2030 Agenda for Sustainable Development. The project’s \u00a0overarching goal is to strengthen Lao PDR’s health system by transitioning to a sustainable model \u00a0through the promotion of an integrated, people-centred approach. This initiative aligns with the national \u00a0strategy to improve healthcare accessibility, quality, and outcomes for all citizens, particularly those in \u00a0vulnerable communities.<\/p>\n
Position Summary:\u00a0\u00a0<\/i><\/b><\/p>\n
The Field Finance and Administration Officer will be responsible for managing the financial and\u00a0 administrative aspects of the project at the field level in Savannakhet Province. This role is crucial in\u00a0 ensuring effective resource management, compliance with donor requirements, and smooth project\u00a0 implementation.<\/p>\n
Key Responsibilities:\u00a0<\/i><\/b><\/p>\n – Manage project finances at the field level, including budget tracking, expense\u00a0 monitoring, and financial reporting<\/p>\n – Process payments and maintain accurate financial records<\/p>\n – Prepare monthly financial reports and forecasts<\/p>\n – Assist in budget preparation and revision processes<\/p>\n – Ensure compliance with donor financial regulations and organizational policies 2. Administrative Support:\u00a0<\/i><\/b><\/p>\n – Provide administrative support to the project team in Savannakhet Province – Manage office logistics, including supplies, equipment, and maintenance<\/p>\n – Coordinate travel arrangements and accommodations for staff and visitors<\/p>\n – Maintain filing systems and ensure proper documentation of all project activities 3. Procurement:\u00a0<\/i><\/b><\/p>\n – Manage local procurement processes in line with organizational and donor guidelines – Obtain quotations, prepare purchase orders, and maintain vendor relationships<\/p>\n – Ensure timely delivery of goods and services<\/p>\n – Maintain an up-to-date inventory of project assets<\/p>\n – Assist in recruitment processes for local staff<\/p>\n – Maintain personnel files and records<\/p>\n – Support the implementation of HR policies and procedures at the field level – Facilitate staff training and development activities<\/p>\n – Prepare and submit regular financial and administrative reports to the project management\u00a0 team<\/p>\n – Ensure compliance with local laws and regulations<\/p>\n – Assist in internal and external audits<\/p>\n – Liaise with local partners, government officials, and stakeholders on administrative matters – Coordinate with the central office on financial and administrative issues<\/p>\n – Support the organization of meetings, workshops, and events in Bokeo Province Qualifications and Experience:\u00a0<\/i><\/b><\/p>\n – College\/bachelor\u2019s degree in finance, Accounting, Business Administration, or related field – Minimum of 3 years of experience in finance and administration, preferably in the\u00a0 development sector<\/p>\n – Strong knowledge of financial management and accounting principles<\/p>\n – Proficiency in financial management software and MS Office applications – Excellent organizational and time management skills<\/p>\n – Strong attention to detail and accuracy<\/p>\n – Fluency in Lao or English is preferred<\/p>\n – Experience working in rural settings and with diverse communities<\/p>\n – Knowledge of donor regulations and reporting requirements (e.g., Global Fund, USAID) is an\u00a0 advantage<\/p>\n Personal Qualities:\u00a0<\/b><\/p>\n – Ability to work independently and as part of a team<\/p>\n – Strong communication and interpersonal skills<\/p>\n – Adaptability and flexibility in a dynamic work environment<\/p>\n – Commitment to the project’s goals and values<\/p>\n – Cultural sensitivity and respect for local customs and traditions<\/p>\n Code of Conduct\u00a0<\/b><\/p>\n All staff are expected to abide by the CHIAs and Expertise France’s Code of Conduct.<\/p>\n How to Apply\u00a0<\/b><\/p>\n Interested candidates are invited to submit their resume and a cover letter outlining their qualifications,\u00a0 experience and 3 references to at chindavanh.chias@gmail.com with subject Line (24-SB1874) by the\u00a0 deadline listed above<\/p>\n Equal Opportunity\u00a0<\/b><\/p>\n We are an equal opportunity employer and value diversity in our team. We encourage applications from\u00a0 all qualified individuals, including LGBT, women, ethnic minorities, and persons with disabilities. Join us in making a difference in the lives of those affected by TB and HIV in Savannakhet province.\u00a0 Together, we can build a healthier and more inclusive future.<\/p>","protected":false},"author":900,"template":"","location":[29],"contract_type":[40],"job_function":[44],"expiration":[85],"class_list":["post-7818","job","type-job","status-publish","hentry","location-savannakhet","contract_type-full-time","job_function-accounting","expiration-expired"],"acf":[],"_links":{"self":[{"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/job\/7818","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/job"}],"about":[{"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/types\/job"}],"author":[{"embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/users\/900"}],"wp:attachment":[{"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/media?parent=7818"}],"wp:term":[{"taxonomy":"location","embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/location?post=7818"},{"taxonomy":"contract_type","embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/contract_type?post=7818"},{"taxonomy":"job_function","embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/job_function?post=7818"},{"taxonomy":"expiration","embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/expiration?post=7818"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}\n
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