{"id":8146,"date":"2025-03-03T16:22:37","date_gmt":"2025-03-03T09:22:37","guid":{"rendered":"https:\/\/laocso.org\/?post_type=job&p=8146"},"modified":"2025-03-03T16:22:37","modified_gmt":"2025-03-03T09:22:37","slug":"project-coordinator-3","status":"publish","type":"job","link":"https:\/\/laocso.org\/lo\/job\/project-coordinator-3\/","title":{"rendered":"Project Coordinator\u00a0"},"content":{"rendered":"

Terms of Reference (TOR) – Project Coordinator\u00a0<\/b><\/p>\n

Project Title: <\/b>Governance in Water and Environment to Increase Resilience & Adapta7on to Climate\u00a0 Change (GiWEAC) project\u00a0<\/b><\/p>\n

    \n
  1. Project Background:\u00a0<\/b><\/li>\n<\/ol>\n

    This project, a collabora1on between Zero Waste Laos (ZWL) and HELVETAS Laos, aims to empower\u00a0 youth in 12 communi1es to drive environmental awareness and build climate resilience through the\u00a0 ‘Environment Opportunity Fund.’ This ini1a1ve provides small grants and capacity-building support\u00a0 to youth-led projects, fostering collabora1on with NUOL students and village authori1es. The project\u00a0 focuses on enhancing youth skills in project planning and management, facilita1ng dialogue with local\u00a0 government, and promo1ng sustainable community-based solu1ons to environmental challenges.\u00a0 HELVETAS Laos provides overall project management, quality assurance, and funding, including the\u00a0 support for a dedicated Climate Community Coordinator at ZWL, while ZWL leads the implementa1on\u00a0 of ac1vi1es at the community level. The project emphasizes a community-driven approach,\u00a0 recognizing the cri1cal role of youth in crea1ng a more resilient and sustainable future.\u00a0<\/p>\n

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    1. Position Title: <\/b>Project Coordinator\u00a0<\/li>\n
    2. \u0eaa\u0eb0\u0e96\u0eb2\u0e99\u0e97\u0eb5\u0ec8: <\/b>Vientiane\u00a0\u00a0<\/li>\n
    3. Reporting To: <\/b>Project Manager\u00a0<\/li>\n
    4. Duration: <\/b>1 year contract possiblity of entention\u00a0\u00a0<\/li>\n
    5. Project Objectives: <\/b>[Clearly outline the specific objectives of the project. These objectives\u00a0 should be directly related to the coordinator’s responsibilities.]\u00a0<\/li>\n
    6. Role and Responsibilities:\u00a0<\/b><\/li>\n<\/ol>\n
        \n
      • Stakeholder Communication and Coordination:\u00a0<\/b><\/li>\n<\/ul>\n

        o Serve as a primary point of contact for project stakeholders, district and village\u00a0 leaders, project participants, and other relevant parties.\u00a0<\/p>\n

        o Develop and maintain a stakeholder communication plan, ensuring timely and\u00a0 effective information dissemination.\u00a0<\/p>\n

        o Organize and facilitate regular meetings and communication channels to foster\u00a0 collaboration and information sharing.\u00a0<\/p>\n

        o Address stakeholder inquiries and concerns promptly and professionally. o Maintain accurate records of stakeholder interactions and communication. \u2022 Support in Organizing Training, Workshops, and Events:\u00a0<\/b><\/p>\n

        o Assist in the development of training and workshop agendas, materials, and\u00a0 schedules.\u00a0<\/p>\n

        o Coordinate logistics for training sessions, workshops, and events, including\u00a0 venue selection, equipment procurement, and participant registration.<\/p>\n

        o Liaise with trainers, facilitators, and speakers to ensure smooth delivery of\u00a0 training and workshop content.\u00a0<\/p>\n

        o Manage participant attendance, travel arrangements, and accommodation, as\u00a0 needed.\u00a0<\/p>\n

        o Ensure all necessary resources (e.g., handouts, supplies, technology) are\u00a0 available for training and events.\u00a0<\/p>\n

        o Document the training and workshops with photos and written summaries. \u2022 Facilitating Feedback Workshops:\u00a0<\/b><\/p>\n

        o Design and implement feedback mechanisms, such as surveys, focus group\u00a0 discussions, and interviews, to gather participant and stakeholder feedback. o Organize and facilitate feedback workshops, ensuring a participatory and\u00a0 inclusive environment.\u00a0<\/p>\n

        o Collect, analyze, and synthesize feedback data, and prepare reports summarizing\u00a0 key findings and recommendations.\u00a0<\/p>\n

        o Present feedback findings to the project team and stakeholders for informed\u00a0 decision-making.\u00a0<\/p>\n

        o Follow up with participants after workshops to ensure that their feedback was\u00a0 heard and acted upon.\u00a0<\/p>\n

          \n
        • Report Preparation:\u00a0<\/b><\/li>\n<\/ul>\n

          o Collect and compile data from various project activities, including training\u00a0 sessions, workshops, and feedback workshops.\u00a0<\/p>\n

          o Assist in the preparation of progress reports, impact assessments, and other\u00a0 project documentation.\u00a0<\/p>\n

          o Ensure that all reports are accurate, comprehensive, and submitted in a timely\u00a0 manner.\u00a0<\/p>\n

          o Maintain organized records of project data and documentation.\u00a0<\/p>\n

            \n
          • Administrative Support:\u00a0<\/b><\/li>\n<\/ul>\n

            o Manage project documentation, including meeting minutes, reports, and\u00a0 correspondence.\u00a0<\/p>\n

            o Schedule and coordinate meetings, appointments, and travel arrangements. o Maintain project records and databases, ensuring data integrity and\u00a0 confidentiality.\u00a0<\/p>\n

            o Handle procurement of supplies and equipment, as needed.\u00a0<\/p>\n

            o Assist in budget tracking and expense reporting.\u00a0<\/p>\n

            o Maintain a calendar of project activities.\u00a0<\/p>\n

              \n
            • Problem-Solving and Support:\u00a0<\/b><\/li>\n<\/ul>\n

              o Identify and address potential challenges and obstacles to project\u00a0 implementation.\u00a0<\/p>\n

              o Work collaboratively with the project manager and team members to develop\u00a0 and implement solutions.\u00a0<\/p>\n

              o Provide support to project team members and stakeholders, as needed. o Escalate complex issues to the project manager for resolution.\u00a0<\/p>\n

              o Proactively identify and mitigate risks.<\/p>\n

                \n
              1. Qualifications and Experience:\u00a0<\/b><\/li>\n<\/ol>\n
                  \n
                • Education:\u00a0<\/b><\/li>\n<\/ul>\n

                  o Bachelor’s degree in a relevant field (e.g., education, social sciences, project\u00a0 management, development studies). A Master’s degree is preferred.\u00a0<\/p>\n

                    \n
                  • Experience:\u00a0<\/b><\/li>\n<\/ul>\n

                    o Minimum 3 years of experience in project coordination or related roles,\u00a0 preferably in the education or development sector.\u00a0<\/p>\n

                    o Demonstrated experience in organizing and facilitating training sessions,\u00a0 workshops, and events.\u00a0<\/p>\n

                    o Experience in stakeholder communication and coordination.\u00a0<\/p>\n

                    o Experience in data collection, analysis, and report writing.\u00a0<\/p>\n

                    o Experience working with academic institutions, local communities, and\u00a0 government agencies is highly desirable.\u00a0<\/p>\n

                      \n
                    • \u0e97\u0eb1\u0e81\u0eaa\u0eb0:\u00a0<\/b><\/li>\n<\/ul>\n

                      o Excellent communication and interpersonal skills, with the ability to build and\u00a0 maintain relationships with diverse stakeholders.\u00a0<\/p>\n

                      o Strong organizational and time management skills, with the ability to prioritize\u00a0 tasks and meet deadlines.\u00a0\u00a0<\/p>\n

                      o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).\u00a0\u00a0<\/p>\n

                      o Strong analytical and problem-solving skills.\u00a0<\/p>\n

                      o Ability to work independently and as part of a team.\u00a0<\/p>\n

                      o Fluency in [Local Language] and English (written and spoken).\u00a0\u00a0<\/p>\n

                      o Strong understanding of cultural sensitivity.\u00a0<\/p>\n

                      o Experience in using online meeting platforms(Zoom, Google meet, etc.) o Experience with basic budget management.\u00a0<\/p>\n

                        \n
                      • Personal Attributes:\u00a0<\/b><\/li>\n<\/ul>\n

                        o Highly motivated and results-oriented.\u00a0<\/p>\n

                        o Strong commitment to project goals and objectives.\u00a0<\/p>\n

                        o Ability to work effectively in a multicultural environment.\u00a0<\/p>\n

                        o Attention to detail and accuracy.\u00a0<\/p>\n

                        o Flexible and adaptable.\u00a0<\/p>\n

                          \n
                        1. Evaluation Criteria:\u00a0<\/b><\/li>\n<\/ol>\n
                            \n
                          • Qualifications and experience (as outlined above).\u00a0<\/li>\n
                          • Communication and interpersonal skills.\u00a0<\/li>\n
                          • Organizational and problem-solving skills.\u00a0<\/li>\n
                          • Language proficiency.\u00a0<\/li>\n
                          • Interview performance.\u00a0<\/li>\n<\/ul>\n
                              \n
                            1. Application Process:<\/b><\/li>\n<\/ol>\n
                                \n
                              • Interested candidates should submit a cover letter, CV, and contact information for\u00a0 three references to Souksaveuy@zerowastelaos.org\u00a0<\/li>\n
                              • The deadline for applications is March 15, 2025\u00a0<\/b><\/li>\n<\/ul>\n
                                  \n
                                1. Selection Process:\u00a0<\/b><\/li>\n<\/ol>\n
                                    \n
                                  • Shortlisted candidates will be invited for an interview.\u00a0<\/li>\n
                                  • The selected candidate will be subject to a background check.\u00a0<\/li>\n<\/ul>\n

                                    Important Notes:\u00a0<\/b><\/p>\n

                                      \n
                                    • This TOR may be revised as needed during the project implementation. \u2022 The Project Coordinator will be expected to adhere to all project policies and\u00a0 procedures.<\/li>\n<\/ul>","protected":false},"author":982,"template":"","location":[31],"contract_type":[40],"job_function":[90],"expiration":[85],"class_list":["post-8146","job","type-job","status-publish","hentry","location-vientiane-capital","contract_type-full-time","job_function-project-management","expiration-expired"],"acf":[],"_links":{"self":[{"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/job\/8146","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/job"}],"about":[{"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/types\/job"}],"author":[{"embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/users\/982"}],"wp:attachment":[{"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/media?parent=8146"}],"wp:term":[{"taxonomy":"location","embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/location?post=8146"},{"taxonomy":"contract_type","embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/contract_type?post=8146"},{"taxonomy":"job_function","embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/job_function?post=8146"},{"taxonomy":"expiration","embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/expiration?post=8146"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}