{"id":9560,"date":"2025-08-26T15:33:48","date_gmt":"2025-08-26T08:33:48","guid":{"rendered":"https:\/\/laocso.org\/?post_type=job&#038;p=9560"},"modified":"2025-08-26T15:33:48","modified_gmt":"2025-08-26T08:33:48","slug":"finance-coordinator-project-grant-management","status":"publish","type":"job","link":"https:\/\/laocso.org\/lo\/job\/finance-coordinator-project-grant-management\/","title":{"rendered":"Finance Coordinator \u2013 Project Grant Management"},"content":{"rendered":"<p data-start=\"245\" data-end=\"275\"><strong data-start=\"245\" data-end=\"273\">Terms of Reference (ToR)<\/strong><\/p>\n<p data-start=\"277\" data-end=\"504\"><strong data-start=\"277\" data-end=\"290\">\u0e95\u0ecd\u0eb2\u0ec1\u0edc\u0ec8\u0e87:<\/strong> Finance Coordinator \u2013 Project Grant Management<br data-start=\"337\" data-end=\"340\" \/><strong data-start=\"340\" data-end=\"353\">\u0eaa\u0eb0\u0e96\u0eb2\u0e99\u0e97\u0eb5\u0ec8:<\/strong> Vientiane, Lao PDR<br data-start=\"372\" data-end=\"375\" \/><strong data-start=\"375\" data-end=\"388\">Duration:<\/strong> 1-year contract, renewable based on performance and funding availability<br data-start=\"461\" data-end=\"464\" \/><strong data-start=\"464\" data-end=\"481\">Reporting To:<\/strong> Operational Director<\/p>\n<p>1. Background<\/p>\n<p data-start=\"531\" data-end=\"898\">CHIAs is implementing multiple development projects funded by international donors. The Finance Coordinator will oversee all grant-related financial activities to ensure transparency, accountability, and compliance with donor and national regulations. The role will foster sustainable project management, effective financial systems, and strong donor relationships.<\/p>\n<p>2. Objectives of the Position<\/p>\n<p data-start=\"941\" data-end=\"1185\">To lead the financial management of all project grants, provide strategic oversight, ensure compliance with donor requirements, maintain strong donor relations, and strengthen financial systems, controls, and reporting processes within CHIAs.<\/p>\n<p>3. Main Tasks &amp; Responsibilities<\/p>\n<p data-start=\"1232\" data-end=\"1286\"><strong data-start=\"1232\" data-end=\"1284\">Strategic Financial Oversight &amp; Grant Management<\/strong><\/p>\n<ul data-start=\"1287\" data-end=\"1773\">\n<li data-start=\"1287\" data-end=\"1403\">\n<p data-start=\"1289\" data-end=\"1403\">Develop and oversee the implementation of financial strategies and systems for managing multiple project grants.<\/p>\n<\/li>\n<li data-start=\"1404\" data-end=\"1482\">\n<p data-start=\"1406\" data-end=\"1482\">Provide technical leadership in grant budgeting, planning, and allocation.<\/p>\n<\/li>\n<li data-start=\"1483\" data-end=\"1575\">\n<p data-start=\"1485\" data-end=\"1575\">Monitor overall grant financials, including cash flow, burn rates, and fund utilization.<\/p>\n<\/li>\n<li data-start=\"1576\" data-end=\"1666\">\n<p data-start=\"1578\" data-end=\"1666\">Prepare and review consolidated financial reports for senior management and the board.<\/p>\n<\/li>\n<li data-start=\"1667\" data-end=\"1773\">\n<p data-start=\"1669\" data-end=\"1773\">Coordinate with donors to provide financial updates, ensure compliance, and maintain strong relations.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"1775\" data-end=\"1811\"><strong data-start=\"1775\" data-end=\"1809\">Financial Planning &amp; Budgeting<\/strong><\/p>\n<ul data-start=\"1812\" data-end=\"2082\">\n<li data-start=\"1812\" data-end=\"1904\">\n<p data-start=\"1814\" data-end=\"1904\">Lead the development of detailed project budgets in collaboration with project managers.<\/p>\n<\/li>\n<li data-start=\"1905\" data-end=\"2001\">\n<p data-start=\"1907\" data-end=\"2001\">Review and approve grant budgets and amendments, ensuring alignment with donor requirements.<\/p>\n<\/li>\n<li data-start=\"2002\" data-end=\"2082\">\n<p data-start=\"2004\" data-end=\"2082\">Provide financial projections and forecasts for ongoing and upcoming grants.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2084\" data-end=\"2128\"><strong data-start=\"2084\" data-end=\"2126\">Financial Compliance &amp; Risk Management<\/strong><\/p>\n<ul data-start=\"2129\" data-end=\"2398\">\n<li data-start=\"2129\" data-end=\"2233\">\n<p data-start=\"2131\" data-end=\"2233\">Ensure financial activities comply with donor policies, national laws, and organizational standards.<\/p>\n<\/li>\n<li data-start=\"2234\" data-end=\"2308\">\n<p data-start=\"2236\" data-end=\"2308\">Conduct periodic risk assessments and recommend mitigation strategies.<\/p>\n<\/li>\n<li data-start=\"2309\" data-end=\"2398\">\n<p data-start=\"2311\" data-end=\"2398\">Monitor adherence to grant agreements, reporting deadlines, and statutory compliance.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2400\" data-end=\"2438\"><strong data-start=\"2400\" data-end=\"2436\">Financial Monitoring &amp; Reporting<\/strong><\/p>\n<ul data-start=\"2439\" data-end=\"2708\">\n<li data-start=\"2439\" data-end=\"2514\">\n<p data-start=\"2441\" data-end=\"2514\">Supervise monthly, quarterly, and annual financial reporting processes.<\/p>\n<\/li>\n<li data-start=\"2515\" data-end=\"2634\">\n<p data-start=\"2517\" data-end=\"2634\">Ensure timely and accurate reporting to donors, including statements, expenditure reports, and audit documentation.<\/p>\n<\/li>\n<li data-start=\"2635\" data-end=\"2708\">\n<p data-start=\"2637\" data-end=\"2708\">Implement and oversee reconciliations, audits, and internal controls.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2710\" data-end=\"2747\"><strong data-start=\"2710\" data-end=\"2745\">Grant &amp; Contract Administration<\/strong><\/p>\n<ul data-start=\"2748\" data-end=\"2974\">\n<li data-start=\"2748\" data-end=\"2814\">\n<p data-start=\"2750\" data-end=\"2814\">Oversee grant contracting, amendments, and overall compliance.<\/p>\n<\/li>\n<li data-start=\"2815\" data-end=\"2892\">\n<p data-start=\"2817\" data-end=\"2892\">Facilitate the grant approval process and review financial documentation.<\/p>\n<\/li>\n<li data-start=\"2893\" data-end=\"2974\">\n<p data-start=\"2895\" data-end=\"2974\">Maintain an updated grants management system with detailed financial records.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"2976\" data-end=\"3013\"><strong data-start=\"2976\" data-end=\"3011\">Audit &amp; External Review Support<\/strong><\/p>\n<ul data-start=\"3014\" data-end=\"3216\">\n<li data-start=\"3014\" data-end=\"3072\">\n<p data-start=\"3016\" data-end=\"3072\">Lead preparation and coordination for external audits.<\/p>\n<\/li>\n<li data-start=\"3073\" data-end=\"3164\">\n<p data-start=\"3075\" data-end=\"3164\">Address audit findings, implement corrective actions, and strengthen financial systems.<\/p>\n<\/li>\n<li data-start=\"3165\" data-end=\"3216\">\n<p data-start=\"3167\" data-end=\"3216\">Liaise with auditors and external stakeholders.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"3218\" data-end=\"3253\"><strong data-start=\"3218\" data-end=\"3251\">Donor Relationship Management<\/strong><\/p>\n<ul data-start=\"3254\" data-end=\"3634\">\n<li data-start=\"3254\" data-end=\"3328\">\n<p data-start=\"3256\" data-end=\"3328\">Act as the primary financial contact with donors and funding agencies.<\/p>\n<\/li>\n<li data-start=\"3329\" data-end=\"3399\">\n<p data-start=\"3331\" data-end=\"3399\">Prepare and deliver financial updates, reports, and presentations.<\/p>\n<\/li>\n<li data-start=\"3400\" data-end=\"3491\">\n<p data-start=\"3402\" data-end=\"3491\">Engage with donors to clarify requirements, discuss financial issues, and foster trust.<\/p>\n<\/li>\n<li data-start=\"3492\" data-end=\"3560\">\n<p data-start=\"3494\" data-end=\"3560\">Track donor expectations and ensure compliance with obligations.<\/p>\n<\/li>\n<li data-start=\"3561\" data-end=\"3634\">\n<p data-start=\"3563\" data-end=\"3634\">Identify opportunities for donor capacity building and collaboration.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"3636\" data-end=\"3673\"><strong data-start=\"3636\" data-end=\"3671\">Capacity Building &amp; Supervision<\/strong><\/p>\n<ul data-start=\"3674\" data-end=\"3850\">\n<li data-start=\"3674\" data-end=\"3755\">\n<p data-start=\"3676\" data-end=\"3755\">Provide technical support and training to project staff and finance officers.<\/p>\n<\/li>\n<li data-start=\"3756\" data-end=\"3850\">\n<p data-start=\"3758\" data-end=\"3850\">Supervise finance staff, consultants, and external providers involved in grant management.<\/p>\n<\/li>\n<\/ul>\n<p>4. Qualifications &amp; Competencies<\/p>\n<ul data-start=\"3896\" data-end=\"4547\">\n<li data-start=\"3896\" data-end=\"4005\">\n<p data-start=\"3898\" data-end=\"4005\">Bachelor\u2019s degree in Finance, Accounting, Business Administration, or related field (Master\u2019s preferred).<\/p>\n<\/li>\n<li data-start=\"4006\" data-end=\"4138\">\n<p data-start=\"4008\" data-end=\"4138\">Minimum of 5 years\u2019 experience in financial management, with at least 3 years handling multiple grants or donor-funded projects.<\/p>\n<\/li>\n<li data-start=\"4139\" data-end=\"4274\">\n<p data-start=\"4141\" data-end=\"4274\">Strong knowledge of financial reporting standards, compliance, and audit procedures (experience with NGOs or in Lao PDR preferred).<\/p>\n<\/li>\n<li data-start=\"4275\" data-end=\"4359\">\n<p data-start=\"4277\" data-end=\"4359\">Proficiency in financial management systems (e.g., SunSystems, QuickBooks, ERP).<\/p>\n<\/li>\n<li data-start=\"4360\" data-end=\"4448\">\n<p data-start=\"4362\" data-end=\"4448\">Excellent leadership, analytical, communication, and relationship management skills.<\/p>\n<\/li>\n<li data-start=\"4449\" data-end=\"4547\">\n<p data-start=\"4451\" data-end=\"4547\">High integrity, attention to detail, and ability to manage multiple priorities under pressure.<\/p>\n<\/li>\n<\/ul>\n<p>5. Terms of Engagement<\/p>\n<ul data-start=\"4583\" data-end=\"4826\">\n<li data-start=\"4583\" data-end=\"4661\">\n<p data-start=\"4585\" data-end=\"4661\">Full-time position based in Vientiane, with occasional travel as required.<\/p>\n<\/li>\n<li data-start=\"4662\" data-end=\"4737\">\n<p data-start=\"4664\" data-end=\"4737\">Initial contract of 1 year, renewable based on performance and funding.<\/p>\n<\/li>\n<li data-start=\"4738\" data-end=\"4826\">\n<p data-start=\"4740\" data-end=\"4826\">Adherence to strict confidentiality, organizational, and donor policies is required.<\/p>\n<\/li>\n<\/ul>\n<p data-start=\"4833\" data-end=\"4971\"><strong data-start=\"4833\" data-end=\"4856\">Application Process<\/strong><br data-start=\"4856\" data-end=\"4859\" \/>Submit your CV\/resume to: <strong data-start=\"4885\" data-end=\"4914\"><a class=\"decorated-link cursor-pointer\" rel=\"noopener\" data-start=\"4887\" data-end=\"4912\">bounthand.chias@gmail.com<\/a><\/strong><br data-start=\"4914\" data-end=\"4917\" \/>For more information, please call: <strong data-start=\"4952\" data-end=\"4969\">020 5828 8868<\/strong><\/p>","protected":false},"author":900,"template":"","location":[31],"contract_type":[40],"job_function":[44],"expiration":[85],"class_list":["post-9560","job","type-job","status-publish","hentry","location-vientiane-capital","contract_type-full-time","job_function-accounting","expiration-expired"],"acf":[],"_links":{"self":[{"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/job\/9560","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/job"}],"about":[{"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/types\/job"}],"author":[{"embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/users\/900"}],"wp:attachment":[{"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/media?parent=9560"}],"wp:term":[{"taxonomy":"location","embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/location?post=9560"},{"taxonomy":"contract_type","embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/contract_type?post=9560"},{"taxonomy":"job_function","embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/job_function?post=9560"},{"taxonomy":"expiration","embeddable":true,"href":"https:\/\/laocso.org\/lo\/wp-json\/wp\/v2\/expiration?post=9560"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}