Terms of Reference (ToR) 

Consultant for Baseline Survey Development, Data Analysis, and Reporting 

Project Title: Strengthening Disaster Preparedness for Five Target Villages in Khounkham  District, Khammuan Province 

Project Location: Ban Nakham, Ban Kaeng, Ban Or, Ban Phonyaeng, and Ban Muangnamsang,  Khounkham District, Khammuan Province 

Duration: 5 working days 

Implementing Agency: Village Lead for Disaster Association. 

1. Background 

The project “Strengthening Disaster Preparedness for Five Target Villages in Khounkham  District, Khammuan Province” aims to strengthen community resilience and preparedness  through participatory disaster risk assessment and community-based disaster risk management  (CBDRM). 

A Baseline Survey has been conducted in five target villages, focusing on flood hazards,  vulnerable populations (women, elderly, and persons with disabilities), and critical infrastructure.  The survey aims to support the development of effective DRM and Early Warning System  (EWS) mechanisms aligned with local needs and gaps. 

A total of 200 community members participated in the survey — 40 respondents per  village ensuring at least 50% women and inclusion of persons with disabilities and elderly  people. 

2. Objective of the Consultancy 

The purpose of this consultancy is to provide technical support for the completion of the baseline  survey by: 

• Designing appropriate questionnaires and group discussion guides. 
• Creating a data collection and management system. 
• Conducting data analysis using information collected from the field by the project team. • Preparing a comprehensive Baseline Survey Report that summarizes key findings and  recommendations. 

The consultant will not participate in field data collection.

3. Scope of Work 

The consultant will be responsible for: 

1. Tool Development 

o Develop survey questionnaires and focus group discussion guides aligned with  project objectives and DRM indicators. 

2. System Development 

o Create a digital or manual data collection system (e.g., KoboToolbox or Excel  database). 

o Provide short guidance or orientation to the project team on how to use the  system. 

3. Data Analysis 

o Receive cleaned field data from the project team. 

o Conduct quantitative and qualitative data analysis focusing on disaster risk,  community vulnerability, and preparedness capacity. 

4. Reporting 

o Develop and submit a comprehensive Baseline Survey Report, including findings,  data summaries, analysis, and recommendations for improving community-based  disaster risk management. 

5. Expected Deliverables 

Deliverable 
Description 
Timeline

1. Data collection tools 
Finalized questionnaires and group discussion  guides. 
Day 1

2. Data management system 
Set up data collection/entry system (Excel or  Kobo) and guidance note. 
Day 2

3. Data analysis summary 
Data cleaning and analysis completed using field  data. 
Days 3–4

4. Final baseline report 
Comprehensive report with key findings, tables,  and recommendations. 
Day 5

5. Qualifications of Consultant 

• Bachelor’s degree or higher in Disaster Management, Social Sciences, or related field. • Proven experience in survey design, data analysis, and report writing. 
• Knowledge of DRM, EWS, and CBDRM frameworks.
• Proficient in data analysis tools (e.g., Excel, SPSS, Kobo, or similar). 
• Strong analytical and report-writing skills in English and Lao. 

6. Reporting and Supervision 

The consultant will report directly to the Project Coordinator and work in close coordination with  the project’s technical team. 

7. Duration and Location 

The consultancy will be conducted over 5 working days, including tool design, system  development, data analysis, and report writing. 

Work will be carried out remotely, using data and information provided by the project team  in Khounkham District, Khammuan Province. 

8. Payment 

Payment will be made upon submission and approval of the final baseline report. The consultant’s financial proposal should include all professional fees and related costs (no  separate field expenses will be covered). 

9. Application Requirements 

Interested consultants are invited to submit the following documents: 

1. Technical Proposal – outlining understanding of the assignment, methodology, and work  plan. 
2. Financial Proposal/Quotation – indicating total consultancy fee (including tax and all  costs). 
3. Curriculum Vitae (CV). 

Applications should be submitted to khanthaly.vlead@gmail.com by October, 20, 2025