Terms of Reference (TOR) – Project Coordinator 

Project Title: Governance in Water and Environment to Increase Resilience & Adapta7on to Climate  Change (GiWEAC) project 

2. Project Background: 

This project, a collabora1on between Zero Waste Laos (ZWL) and HELVETAS Laos, aims to empower  youth in 12 communi1es to drive environmental awareness and build climate resilience through the  ‘Environment Opportunity Fund.’ This ini1a1ve provides small grants and capacity-building support  to youth-led projects, fostering collabora1on with NUOL students and village authori1es. The project  focuses on enhancing youth skills in project planning and management, facilita1ng dialogue with local  government, and promo1ng sustainable community-based solu1ons to environmental challenges.  HELVETAS Laos provides overall project management, quality assurance, and funding, including the  support for a dedicated Climate Community Coordinator at ZWL, while ZWL leads the implementa1on  of ac1vi1es at the community level. The project emphasizes a community-driven approach,  recognizing the cri1cal role of youth in crea1ng a more resilient and sustainable future. 

3. Position Title: Project Coordinator 
4. ສະຖານທີ່: Vientiane  
5. Reporting To: Project Manager 
6. Duration: 1 year contract possiblity of entention  
7. Project Objectives: [Clearly outline the specific objectives of the project. These objectives  should be directly related to the coordinator’s responsibilities.] 
8. Role and Responsibilities: 

• Stakeholder Communication and Coordination: 

o Serve as a primary point of contact for project stakeholders, district and village  leaders, project participants, and other relevant parties. 

o Develop and maintain a stakeholder communication plan, ensuring timely and  effective information dissemination. 

o Organize and facilitate regular meetings and communication channels to foster  collaboration and information sharing. 

o Address stakeholder inquiries and concerns promptly and professionally. o Maintain accurate records of stakeholder interactions and communication. • Support in Organizing Training, Workshops, and Events: 

o Assist in the development of training and workshop agendas, materials, and  schedules. 

o Coordinate logistics for training sessions, workshops, and events, including  venue selection, equipment procurement, and participant registration.

o Liaise with trainers, facilitators, and speakers to ensure smooth delivery of  training and workshop content. 

o Manage participant attendance, travel arrangements, and accommodation, as  needed. 

o Ensure all necessary resources (e.g., handouts, supplies, technology) are  available for training and events. 

o Document the training and workshops with photos and written summaries. • Facilitating Feedback Workshops: 

o Design and implement feedback mechanisms, such as surveys, focus group  discussions, and interviews, to gather participant and stakeholder feedback. o Organize and facilitate feedback workshops, ensuring a participatory and  inclusive environment. 

o Collect, analyze, and synthesize feedback data, and prepare reports summarizing  key findings and recommendations. 

o Present feedback findings to the project team and stakeholders for informed  decision-making. 

o Follow up with participants after workshops to ensure that their feedback was  heard and acted upon. 

• Report Preparation: 

o Collect and compile data from various project activities, including training  sessions, workshops, and feedback workshops. 

o Assist in the preparation of progress reports, impact assessments, and other  project documentation. 

o Ensure that all reports are accurate, comprehensive, and submitted in a timely  manner. 

o Maintain organized records of project data and documentation. 

• Administrative Support: 

o Manage project documentation, including meeting minutes, reports, and  correspondence. 

o Schedule and coordinate meetings, appointments, and travel arrangements. o Maintain project records and databases, ensuring data integrity and  confidentiality. 

o Handle procurement of supplies and equipment, as needed. 

o Assist in budget tracking and expense reporting. 

o Maintain a calendar of project activities. 

• Problem-Solving and Support: 

o Identify and address potential challenges and obstacles to project  implementation. 

o Work collaboratively with the project manager and team members to develop  and implement solutions. 

o Provide support to project team members and stakeholders, as needed. o Escalate complex issues to the project manager for resolution. 

o Proactively identify and mitigate risks.

9. Qualifications and Experience: 

• Education: 

o Bachelor’s degree in a relevant field (e.g., education, social sciences, project  management, development studies). A Master’s degree is preferred. 

• Experience: 

o Minimum 3 years of experience in project coordination or related roles,  preferably in the education or development sector. 

o Demonstrated experience in organizing and facilitating training sessions,  workshops, and events. 

o Experience in stakeholder communication and coordination. 

o Experience in data collection, analysis, and report writing. 

o Experience working with academic institutions, local communities, and  government agencies is highly desirable. 

• ທັກສະ: 

o Excellent communication and interpersonal skills, with the ability to build and  maintain relationships with diverse stakeholders. 

o Strong organizational and time management skills, with the ability to prioritize  tasks and meet deadlines.  

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).  

o Strong analytical and problem-solving skills. 

o Ability to work independently and as part of a team. 

o Fluency in [Local Language] and English (written and spoken).  

o Strong understanding of cultural sensitivity. 

o Experience in using online meeting platforms(Zoom, Google meet, etc.) o Experience with basic budget management. 

• Personal Attributes: 

o Highly motivated and results-oriented. 

o Strong commitment to project goals and objectives. 

o Ability to work effectively in a multicultural environment. 

o Attention to detail and accuracy. 

o Flexible and adaptable. 

10. Evaluation Criteria: 

• Qualifications and experience (as outlined above). 
• Communication and interpersonal skills. 
• Organizational and problem-solving skills. 
• Language proficiency. 
• Interview performance. 

11. Application Process:

• Interested candidates should submit a cover letter, CV, and contact information for  three references to Souksaveuy@zerowastelaos.org 
• The deadline for applications is March 15, 2025 

12. Selection Process: 

• Shortlisted candidates will be invited for an interview. 
• The selected candidate will be subject to a background check. 

Important Notes: 

• This TOR may be revised as needed during the project implementation. • The Project Coordinator will be expected to adhere to all project policies and  procedures.