Terms of Reference (TOR) – Financial Officer 

1. Project Title: Eco-School Champion in LPB and Pakse.
2. Project Background (Summarized): 

This project, a collaboration between UNICEF and Zero Waste Laos (ZWL), aims to enhance  climate and environmental resilience in Lao PDR, focusing on schools and communities in Luang  Prabang (LPB) and Pakse. It leverages UNICEF’s Climate & Environment strategy, emphasizing  data-driven programming, youth empowerment, and mainstreaming climate resilience in social  services. Key initiatives include installing air quality monitors, establishing school gardens and  nurseries, improving waste management through recycling centers, and exploring solar PV  systems for schools. The project prioritizes building “Green Skills” among youth, empowering  them as agents of change. It builds on existing Disaster Risk Reduction/Management (DRR/M)  support to the Ministry of Education and Sports (MoES) and addresses climate-related challenges  like air pollution, heat waves, and flooding.

3. Position Title: Financial Officer
4. ສະຖານທີ່: Vientiane, ZWL Office
5. Reporting To: Project Manager / ZWL Finance Manager
6. Duration: 1 Year Contract
7. Project Objectives: 

• Ensure accurate and efficient financial management of the Eco-School Champion project. • Maintain compliance with all relevant financial policies and procedures of ZWL and  UNICEF Laos.
• Provide timely and accurate financial reports to project management and stakeholders. • Support the development and monitoring of the project budget.

8. Role and Responsibilities: 

• Financial Management: 

o Manage day-to-day financial transactions, including processing payments,  invoices, and expense reports.

o Maintain accurate and up-to-date financial records and documentation. o Monitor project expenditures against approved budgets and identify variances. o Manage project cash flow and ensure adequate funds are available for activities. o Maintain a fixed asset register.

o Ensure all financial transactions are properly authorized and documented. • Budgeting and Reporting:

o Assist in the development and monitoring of the project budget.

o Prepare monthly, quarterly, and annual financial reports for submission to ZWL  and UNICEF Laos.

o Prepare budget variance analyses and provide recommendations for corrective  actions.

o Ensure all financial reporting is accurate and submitted on time.

• Compliance and Internal Controls: 

o Ensure compliance with ZWL and UNICEF Laos financial policies and procedures. o Implement and maintain effective internal controls to safeguard project assets. o Assist in the preparation for financial audits.

o Ensure compliance with local tax and labor regulations.

• Administrative Support: 

o Maintain organized financial files and records.

o Assist with procurement processes related to financial transactions.

o Support project staff with financial inquiries.

9. Qualifications and Experience: 

• Education: Bachelor’s degree in accounting, finance, or a related field. • Experience: 

o Minimum of 3 years of experience in financial management, preferably in the non profit or development sector.

o Experience with budget preparation and monitoring.

o Knowledge of accounting principles and practices.

o Experience with financial software and accounting systems.

• ທັກສະ: 

o Strong financial management and analytical skills.

o Proficiency in Microsoft Excel and other financial software.

o Excellent attention to detail and accuracy.

o Strong organizational and time management skills.

o Ability to work independently and as part of a team.

o Good understanding of local financial laws.

o Fluency in local language and working English skills.

• Personal Attributes: 

o Integrity and trustworthiness.

o Ability to maintain confidentiality.

o Strong work ethic.

10. Evaluation Criteria: 

• Qualifications and experience.
• Financial management skills.
• Knowledge of accounting principles and practices.
• Interview performance.

11. Application Process: 

• Interested candidates should submit a cover letter, CV, and contact information for three  references to souksaveuy@zerowastelaos.org by March 15, 2025.

12. Selection Process: 

• Shortlisted candidates will be invited for an interview.
• The selected candidate will be subject to a background check