Tasks for office administration workers:

• Practice fundamental financial management, including handling the Treasury, managing daily cash flow, and preparing deposits for approval through both the Treasury and banks. Additionally, summarize reports for the head of the workforce.

• Establish administrative and financial procedures in compliance with the Association’s rules. Create a tracking system to record cash movement and manage documents according to the GDA policy.

• Plan the utilization of administrative funds each month, covering expenses such as bills, kitchen appliances, and office equipment.

• Coordinate team trips, managing tasks such as ticketing, preparing vehicles, and other related arrangements.

• Facilitate the team in sending and receiving documents, proposals to parties, and drafting other documents relevant to the Association’s work.

• Monitor the use of association vehicles, record applications and maintenance, and ensure compliance with safety protocols for the use of vehicles, computers, and other office assets.

• Collaborate with association employees to provide adequate financial management support to project teams and offer guidance on the association’s financial regulations.

• Participate in weekly employee meetings during the implementation of local activities, including project evaluation, follow-up, and implementation as proposed and agreed upon.

• Contribute to building the capacity of relevant staff by facilitating seminars and advising guests visiting the association or engaging in its work.

• Support the administration in making financial management more convenient and transparent.

• Ensure the safety of office employees and regularly report office logistics to the head of the workforce.

• Provide guidance to security personnel and cleaning staff.

• Monitor association entry and exit documents, including managing the association’s library during service periods both inside and outside the association.

• Prepare office insurance documents for employees and vehicles, facilitate employee health checks, and manage insurance-related expenses.

Applicant conditions:

• Possess qualifications or capabilities in finance or business administration.

• Have a minimum of 1 year of administrative experience.

• Demonstrate expertise in using MS Excel, Word, and Outlook applications.

• Exhibit awareness of the roles of men and women with disabilities.

• Possess coordination skills with state agencies and organizations.

• Demonstrate good communication skills in both English and Lao.

Application method: Submit application documents under the heading “Job Application – Admin Officer at GDA.” The document should include a biography/CV with certificates, a job application/cover letter (using the provided form), and identify two referrals. Send the documents to email HR@gdalaos.org and CC: noumnimchanthalideth@gmail.com. Contact 021 417758 by Sunday, February 12, 2024. Selected candidates will be contacted for interviews with the team.